英文商务信函写作格式(精简3篇)
英文商务信函写作格式 篇一
The Format of Writing a Business Letter in English
When it comes to writing a business letter in English, there are certain formatting guidelines that should be followed to ensure professionalism and clarity. Whether you are writing to a client, colleague, or partner, the format of your letter plays a crucial role in conveying your message effectively. In this article, we will outline the key components and structure of a business letter in English.
1. Sender's Information:
- Include your full name, job title, and company name in the top left corner of the letter.
- Below your contact information, add the date of writing.
2. Recipient's Information:
- Include the recipient's full name, job title, company name, and address on the left side of the letter, below the sender's information.
3. Salutation:
- Begin the letter with a formal salutation, such as "Dear Mr./Ms./Dr. [Last Name]," followed by a colon.
4. Body of the Letter:
- Start with an introductory paragraph that clearly states the purpose of the letter.
- Use concise and clear language to express your thoughts and ideas.
- Divide the body into several paragraphs, each focusing on a specific point or topic.
- Use bullet points or numbered lists to organize information if necessary.
- Provide relevant details, examples, or supporting evidence to strengthen your arguments.
5. Closing:
- End the letter with a polite closing, such as "Sincerely," followed by a comma.
- Leave a few lines for your handwritten signature.
- Type your full name and job title below the signature.
6. Additional Components:
- If you are enclosing any documents with the letter, mention them in the body of the letter and include a notation at the bottom, such as "Enclosure" or "Attachment."
- If the letter is being copied to other recipients, indicate this by including "cc:" followed by the names of the additional recipients at the bottom of the letter.
7. Formatting and Style:
- Use a professional and formal tone throughout the letter.
- Choose a standard font, such as Arial or Times New Roman, with a font size of 12.
- Use single spacing within paragraphs and double spacing between paragraphs.
- Align the text to the left and use standard margins.
Remember, clarity and professionalism are key when writing a business letter in English. By following these formatting guidelines, you can ensure that your message is well-received and understood by the recipient.
英文商务信函写作格式 篇二
The Structure of Writing a Business Email in English
In today's digital age, email has become the primary mode of communication in the business world. Writing a well-structured and professional business email in English is essential for effective communication. In this article, we will outline the key components and structure of a business email.
1. Subject Line:
- Begin your email with a clear and concise subject line that summarizes the purpose of the email.
2. Salutation:
- Start the email with a formal salutation, such as "Dear Mr./Ms./Dr. [Last Name]," followed by a comma.
3. Introduction:
- Begin the email with a brief introduction, stating who you are and why you are writing.
- Use a friendly and professional tone to establish a positive rapport with the recipient.
4. Body of the Email:
- Use short paragraphs to present your main points or ideas.
- Be clear and concise in your language, avoiding jargon or technical terms that the recipient may not understand.
- Use bullet points or numbered lists to organize information if necessary.
- Provide any necessary context, background information, or supporting evidence to strengthen your arguments.
5. Closing:
- End the email with a polite closing, such as "Sincerely," followed by a comma.
- Leave a few lines for your typed name and contact information.
- If applicable, mention any attachments or additional documents that are included with the email.
6. Additional Components:
- If the email is being copied to other recipients, use the "cc:" (carbon copy) or "bcc:" (blind carbon copy) function to include their email addresses.
- If you are forwarding or replying to an email, include a brief explanation or summary of the previous correspondence.
7. Proofreading and Editing:
- Before sending the email, carefully proofread it for any spelling or grammar errors.
- Check that all attachments are included and properly labeled.
- Ensure that the email is concise and to the point, avoiding unnecessary information or digressions.
Remember, a well-structured business email in English is essential for effective communication. By following these guidelines, you can ensure that your message is clear, professional, and well-received by the recipient.
英文商务信函写作格式 篇三
英文信函分为混合式和齐头式。
混合式：每一段的首行缩进两格。落款在信末中间靠右下的位置。 齐头式：信的所有内容都靠左，段与段之间空一行。
英文信函的习惯用法，由以下几个方面组成：
(1)信头 The heading
信头是指信纸上印刷或打印的企业名称、厂称、地址、电话号码、电报挂号、主管人姓名等。通常情况下，公司都会专门印制带有信头的信笺纸，包括发信人的姓名，地址，电话，传真等。当我们撰写传统信件时，直接使用这种信笺纸就可以。
(2)编号和日期 The reference number and the date
方便以后查信使用。Your ref: (你方编号) Our ref: (我方编号)
日期通常打印在信头的右下方位置，或在寄信人姓名和地址的下方位置。日期的英式写法是日、月、年;美式写法是月、日、年。为了避免误解，日期、年份用数字表示，月份则用英文表示，第一个字母要大写，也可用缩写。比如May，1998(美式写法);1，May，1998(英式写法)。
(3)信内地址 The inside address
与信封上的收信人名称和地址相同，通常打印在信纸的左侧，低于日期位置2—4行，也可在签字位置下2—4行。
书写收信单位名称时，应特别尊重对方的习惯，不能随意增删公司名称前的冠词The，也不能随意改用繁写及缩写，如Company与Co.之间不能互换，否则会被认为是不礼貌的行为。收信人地处的书写格式与信封相同。
(4)称谓 The salutation
在英文信函中，相同于“阁下”、“先生”等类礼貌性称谓，常用Dear sirs”;称呼企业，公司的妇女组织常用Madams，Ladies;无具体收信人姓名用Dear Sir or Madam 称呼收信者。
收信人是个人，就应在收信人姓名之前加称谓，如Mr.(先生)，Mrs.(夫人)，Miss(小姐)，Hon(用于称呼市长、部长、大使等)，Pres.(总经理、会长、总统等)，Prof.(教授)等等。
(5)开头语The open sentences
开头语没有统一的格式，但习惯上先用客套的语句把收到对方来信的日期，主题及简单内容加以综
合叙述，使对方一目了然这是答复哪一封去信的。如果是第一次通信，也可以利用开头语作必要的自我介绍，并表明目的要求。开头语一般与正文分开，自成一节，要求简单明了。
(6)正文 The body of the letter
正文的地位和内容与中文书信相同。在英文商业信函中，信文从称谓下两行起书写，行间相距一行，段落间空两行。信文以占信纸的四分之三为宜，四周留出一定空白，每一行左起第一字要取齐，右起第一字不必一律取齐，但尽量要考虑到整齐美观。
(7)结尾语The closing sentences
结尾语一般用来总结文本所谈的事项，提示对收信人的要求，如“希望来信来函定货”，“答复询问”等，另外也附加一些略带客套的语气。正文结束后，另起一段写结尾语。
(8)结束语 The complimentary close
英文商业信函的结尾是写信人的谦称，相当于“敬上”的意思。若收信者为公司，谦称则常用：Yours Truly，Truly Yours，Yours faithfully等;若收信者为个人，则常用：Yours sincerely，Sincerely yours等。需要注意的是，结尾的谦称后必须加逗号。
(9)签署 The signature
签署由两部分组成，
一是写信人的签
名，
二是打印出的写信人的姓名。签名用钢笔或圆珠笔写在结尾谦称下5行的位置内。尽量不要用印章，用印章的话，说明该信件并非本人亲自过目，只是通函而已，不为人重视。为易于辨认，在签名下还应打印姓名，有时还将职衔一并打印。常见的职衔有：Chairman of the Board of directors(董事长)，President或Genera1 Manager(总经理)，Director(董事)，Stand Director(常务董事)，Manager(经理)，Head of Department(职员)，Manageress(女经理)，Head of a Department(处长)，Section chief(科长)等。
需要指出的是，写信人如要代表企业单位或代理签署时，应在结尾谦称下打印出全部大写的企业单位名称，然后才签署，以表明该信不是以写信人个人身份写的.，信由所述事宜均由企业单位负责。
(10)、附件 Enclosure
如果信中有附件，应在左下角注明Encl. 或Enc.。
例如： Encls: 2 Invoices Enc.: 1 B/Lading
(11)其它
商业信函除上述内容外，还经常遇到以下情况：
①写信人提请对方特定人员注意时，可在信内姓名及地址的下面或在称呼同一行之右侧说明，并加上Attn.(Attention的缩写)字祥，也可在字下划横线表示。
②写信人为使对方迅速、正确地理解信所谈的主题与目的，常在信内列出“事由”项，记在信文的上方，并在Subject底下划横线，以提醒对方注意。
③为便于商业信函留存查阅并分清责任，书信下部注有发信人及打字员姓名的第一个字母，位于署名下两行的左下方。
④为说明信所附附件，便于收信人清点，可在发信人及打字员姓名的字母下行加注。
⑤如信文写完后需要补充一点，或加附与信文主题无关的简短内容时，可在信文末尾附件下加附言，用P.S.(Postscript的缩写)引导。
商务英文道歉信案例1：
Dear Mr/Ms,
We are sorry we cannot send you immediately the catalogue
and price list for which you asked in your letter of
March 10. Supplies are expected from the printers in two
weeks and as soon as we receive them, we will send you acopy.
Yours faithfully
Lily
尊敬的先生/小姐，
对三月十日来信所要目录和价格单，很抱歉不能马上寄去。
印刷商两周后供货，一旦收到，我们将给您寄去一份。
您诚挚的
莉莉
商务英文道歉信案例2：
Dear ms. grasso:
thank you for interviewing me at credit technologies. i was impressed with the company and the type of banking services the corporation provides.
your comments gave me a good understanding of the business and your expectations for the attorney you are seeking. i am confident that my background and experience in banking law and my ability to analyze statutes and regulations in detail could be useful to credit technologies.
if you were to offer me this position, i believe that i could provide services that would meet the high standards of your corporation.
i look forward to talking again with you soon.
very truly yours,
richard t. hamilton
亲爱的格拉索女士：
谢谢你用信用技术面试我。这家公司和该公司提供
的银行服务给我留下了很深的印象。
你的评论使我对你所寻求的律师业务和你的期望有了很好的了解。我相信，我在银行法方面的背景和经验，以及我详细分析法规和规章的能力，对信贷技术是有用的。
如果你能给我这个职位，我相信我能提供
符合贵公司高标准的服务。
我期待不久能再次与您交谈。
你真诚的朋友
李察-汉密尔顿
